Community association management with the books open.
We manage Florida homeowner and condominium associations to an auditor's standard. Every account is reconciled monthly, every official record is available to owners, and every major vendor is bid in writing.
Operating account reconciliation
Sample month| Balance per bank statement | $48,212.40 | |
| Deposits in transit | + $1,350.00 | |
| Outstanding checks | − $2,118.75 | |
| Adjusted bank balance | $47,443.65 | |
| Balance per general ledger | $47,443.65 | |
| Unreconciled difference | $0.00 |
What we manage
Full-service management for homeowner associations under Chapter 720 and condominium associations under Chapter 718, with financial work handled by people trained to audit it.
- Financial management
- Assessment billing and collections, accounts payable, monthly bank reconciliations, and financial statements your board can read in ten minutes.
- Budgets and reserves
- Annual budget preparation, reserve funding plans, and coordination with reserve study and structural inspection professionals where required.
- Official records
- Organized, complete records maintained to Florida requirements, with owner requests logged and fulfilled within the statutory deadline.
- Board and meeting support
- Properly noticed meetings, agendas, minutes, elections, and plain-language guidance on what your governing documents and Florida law require.
- Vendors and maintenance
- Written scopes of work, competitive bids, contract tracking, and site inspections, so every dollar spent can be traced to a decision.
- Covenants and architectural review
- Fair, documented, consistent enforcement with proper notice, and timely processing of architectural applications.
Our standards, in writing
These commitments go into every management contract we sign. If we fall short of one, your board can hold us to it.
- Monthly reconciliations, shared with the boardEvery operating and reserve account, reconciled to the bank and reviewed by a second person.
- No vendor kickbacks or referral feesWe take no payments from the contractors and suppliers we recommend. Our only income is the fee your board approves.
- One published fee scheduleResale certificates, estoppels, and collection charges are listed up front. No surprise line items.
- Records belong to the ownersWe treat owner record requests as a duty, not a nuisance, and never charge more than the law allows.
- Written bids for major workCompetitive proposals on file for significant contracts, presented side by side at an open meeting.
- Clean handoff if you leaveShould your association change managers, every record and file transfers promptly and completely.
Switching managers is simpler than it looks
Most boards stay with a management company longer than they should because the transition seems daunting. Here is how it works with us.
- ProposalWe review your community, governing documents, and current contract, then send a fixed-fee proposal.
- Board approvalYour board votes at a noticed meeting and gives your current manager notice under their contract terms.
- Records transferWe request every record, bank account, and vendor file from the outgoing manager and track it to completion.
- First open-books reportWithin our first full month, your board receives reconciled statements and a written summary of what we found.
Managed by an auditor
- Former auditor, Defense Contract Audit Agency
- DAWIA Level III certification in auditing
- Accountant and consultant, Finmeta Financial Inc.
- Based in Pinellas County, Florida
HOA Integrity Watch was founded by John Siamas, an accountant who spent years auditing federal contracts, where every charge had to be supported and every balance had to tie out.
He started this firm after seeing, as a Florida homeowner, how often associations are run with financial records owners can't see and boards can't follow. The firm applies the same discipline to community associations: complete records, reconciled accounts, and decisions documented well enough to stand up to anyone's review.
The result is management your board can defend at any meeting and your owners can verify for themselves.
For homeowners in our communities
If your association is managed by HOA Integrity Watch, here is where to start.
Request official records
Send a written request naming the records you want to inspect or copy. We'll confirm receipt and schedule access within the deadline Florida law sets.
Email a records requestAssessments and account questions
Ask for your account ledger at any time. We'll explain every charge on it and correct anything that's wrong.
Ask about your accountReport a maintenance issue
Tell us what you saw and where. Common-area issues are logged, assigned, and reported to your board.
Report an issueRequest a management proposal
Tell us about your community. We'll reply within two business days with next steps and, once we've reviewed your documents, a fixed-fee proposal.
Prefer email? Write to info@hoaintegritywatch.org.